When communicating your ideas to other, there are simple rules to follow to make everyone's life easier and your message right to the point.
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The rule No1: Be clear. Speak right to the point, use words and phrases everybody can understand and don't try to sound like some great ancient writer with all twists and plots. Put your idea up front in a simple language - of course, depending on your field of expertise - and make it as short as it can be without disrupting your main message.
The rule No2: Ask was it clear that you wanted to say. Maybe there were noises in the communication channel, maybe some words were not chosen most wisely, maybe somebody fell asleep... Just joking, of course, but make sure that everybody knows and understands what you were saying and then you can jump onto the next step.
The rule No3: Ask for feedback. When you are a leader, people know that very well and may have a slight delay, or a brake if you want, because you are the authority in the room. Make sure that your people can speak freely and express all their doubts and even question your suggestions and ideas.
This is the only way to get real answer that will be helpful for the company. You don't want "Yes, boss" all around, all the time, that may make you feel good but in the long run that will make you feel very bad because you'll go nowhere.
The rule No4: Listen. Don't be one of those bosses who are looking through the window while others are talking, listen and listen well. By that we mean pay attention to what's being said but all to what's not being said. There are times when things that nobody wants to mention are more important than everything you hear. And if you sense that, stop the conversation and say that you want an honest opinion, without wistles and bells and whatnot, just ask for a straight answer and ideas.
The rule No5: It's your fault. Yes, we said that many times and we will say that again: If your employees or coworkers don't understand, it's your fault. Think about your message, your words and find another way to bring your message to others. Why that would be your fault? It's simple: it is very unlikely that nobody is able to understand, and it is very likely that the people on the meeting were chosen because they know their job. So, it's you.
For the end: Be short, be clear and listen. That will make your meetings more productive, your people more satisfied, and your ideas much closer to reality. ■